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=**A Wiki and communication tool created for the "Older Adults Initiative" project at Christchurch City Libraries**= The aim of this wiki is to make communication and between members of the group easier especially as we are in different areas of the library organisation and work different hours etc. If we can use it for discussion instead of email it becomes easier to keep track of all the discussion pathways and to follow threads. We shall see how it goes but I am happy to look at other methods if this does not work easily for people.



**A Whole Library Affair.**
We would also like as many members of the wider library community to give us their thoughts as well. On the project research pages there are links to the first burst of brainstorming we had for each of our focus areas. Please feel free to let the team member connected to that focus area know if you have anything you think should be added to the list. We will then organise these thoughts and collect that clever thinking into the brainstorm analysis pages. Please feel free to start or become involved in discussions.


 * The scope of the project is to**
 * Collate current activities across the libraries network
 * scope development needs and opportunities for this customer group and library staff.


 * Desired Outcomes**
 * provide short and long term direction for the development of older adult initiatives for inclusion in annual programme, events, publication and marketing plans
 * Timeline**
 * needs to feed into June 2010 PR&D and Financials
 * progress report to Sponsors 12th February 2010

At South Learning Centre || Defining Project Guidelines || Pat Street;Rosemary Nicholls; Margot Mckeegan; Wendy Butcher || At South Learning Centre || # Introduction to project The results of the brainstorm of "what we are currently doing" for the various age groups have been collatted on Research pages in this wiki. I have created a page for each focus area. Programmes; Facilities; Collection; Services; Outreach. //**The tables for organising your thoughts are linked from each research page.**// || Margot Mckeegan; Barbara Clarke; Karen Willyams; Jane Rodgers; Jan Orme; Rosemary Hitt; Wendy Butcher. || 11-12 noon at South || Follow up on analysis of each research area - outreach, programmes, collections, facilities, services-- which was begun at the last meeting. Using entries in the wiki on the Activity analysis pages Activity analysis Programmes Activity analysis Collections Activity analysis outreach Activity analysis services Activity analysis Facilities
 * Meeting dates**
 * || **Date** || **Focus** || **People present** ||
 * 1 || 25 November 2009
 * 2 || 14 December, 2009
 * 1) TImelines
 * 2) Focus and expected results --
 * "begin, biff and build on"
 * 1) Brain storm of resources to include review and audit of the NOW.
 * 2) Allocate areas of focus for project team members to review
 * Follow up.**
 * || January 20 th

Have we collected everything we do?
How to ensure we have? Which of current activities are successful / not successful? - focus on future action column -- begin, build on or biff? What are the core activities. - the ones we cannot/should not compromise on? of the others - Where do they rate -- begin, build on or biff. possible costs etc need ot be considered.

Collating all of this data? .-- what is the best way to arrange it and get more staff input and involvement to catch the bits we may be missing.

Anything else at this stage ? || Barbara Clarke; Karen Willyams; Jane Rodgers; Jan Orme; Rosemary Hitt; Wendy Butcher; Rosemary Nicholls. || 1-2 pm somewhere in South. || Review of what we have so far. Feedback from staff --- via Jan's questions and other responses. Refining the results for report. are we all happy with those defined as Core /not core ?
 * || February 9th

Where to now ? --- Interim report to Pat and Rosemary Nicholls next week. Look at [|ALA guidelines] and Mylee Joseph [|Public library strategies for the over 50's] article and [|Good Practice Guide]
 * What are our ideas of priorities to develop short term and then the more aspirational Longterm ones
 * How to gather these from more people.

Decide date of next meeting || Apologies : Jane Rodgers

Minutes linked here || review document is in TRIM at 10/105038 LIU Older adult Initiative Overview of where we are now What are the barriers and enablers? Consider what the three top priorities in each in the short term and long term goals may be · Do the results of the survey by the services group suggest there are major differences in the way different libraries work with this Older adults the survey is in TRIM at 10/111436 LIU Service analysis for older adults project  · What do we want to focus the Library Liaisons at Papanui Library on the 23 rd March on · And who wants to come to it --- 2 volunteers I think will be fine || Barbara Clarke; Karen Willyams; Jane Rodgers; Rosemary Hitt; Wendy Butcher; Rosemary Nicholls, Pat Street, Margot Mckeegan.
 * || Progress report due February 12th 2010. || Check research review pages on this wiki. ||  ||
 * || March 9th 1-2 pm or thereabouts. at South || · refine Review document and consider the constraints there may be on implementing the short term goals in particular but also have a look at the long term ones.

Minutes linked here || There was discussion on who Older Adults are, discussion on the priorities we had isolated, discussion of more priorities and Rosemary explained the term personal service as well as introducing and re acquainting us with some tools which make access easier. The discussion was good and reinforced the fact that a lot of things we see as important to older adults are important to many of our customers as older adults cover a wide range of ages and needs of service. || Priority list presented at Liaison attached here.
 * || Library Liaisons at Papanui 23rd March || Rosemary Hitt, Barbara Clarke and Wendy Butcher attended this liaison and presented the teams thinking to date. We were looking for input and feedback from those attending, and we got it.

Results of vote on old and new priorities Long term Short term || I have thoroughly enjoyed the involvement in this project, the input of the whole team and the discussion that the whole topic has initiated with other I meet in the library. The priorities we have put forward have been carefully considered and if they are incorporated in some way into the life of the library will lead to it being a much more positive place to support the older adults in our community and enhance their use of Christchurch City Libraries. ||  ||
 * || Draft final report || This was handed to Pat Street on Thursday 8th April and will be considered by Rosemary Nicholls and Pat over the next few weeks.